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How To Be Productive With Time Blocking

How to improve the way you allocate your time and finally get things done



You likely have too many things going on and not enough time to do it all.

I’ve been there before too.


Between your 9-5 job, your side hustle or side business, the time you spend with your friends and family, and the ever elusive “me time”, you’re likely to be fully booked for the month already.


And if we’re talking about the summer? NO WAY are you going to have any free time then! But you still want more.


You want more time, more money, more freedom.

Let’s take a step back and look at your calendar for a moment. Where do you track all the things you need to do? Are they on a physical calendar? In your notes section on your phone?


I’ll tell you right now: those are great but not enough. Not if you’re trying to make the best out of each and every day. It’s time you re-think how you schedule your time.


How?


I want you to consider time blocking.


What exactly is time blocking, you may ask?


I’m talking about you taking a look at all of the tasks that you typically need to complete on a day, week, and month, and allocating a specific time block for each.


When I say you need to take a look at all tasks, I really mean all possible tasks and activities. We’re talking business and pleasure – don’t leave anything out! After all, you can’t have life without one or the other (or can you?).

Grab your free time blocking template and start getting things done.


Consider the following for your business:


*The below is a rough example of tasks to consider as a graphic designer. This can be tailored for any business.


  • Business Administration (research, website maintenance, etc.)

  • Prospecting

  • Client Work (research, design, etc.)

  • Social Media Posting & Engagement

  • Content Creation

  • Branded Photo Shoot

  • Pinterest Post Creation & Management

  • Blog Post Creation


Consider the following for your personal life:


*The below is a rough example of fun activities people may enjoy. This can be tailored for any human being (and extraterrestrials, too!).


  • Sleep

  • Netflix

  • Meditate

  • Meal Breaks

  • Work Out

  • Journal

  • Date Night

  • Vacation

Make sure you’re not leaving anything out. It is very important that you allow yourself the time to take care of yourself by doing things that you truly enjoy. If you enjoy your work, that is absolutely amazing but you still need time to unplug and give your brain a chance to unwind.


Now that you have made a list of all the tasks you need to get done throughout any given month, it’s time to allocate a date and time for each.


These are your time blocks.


Make sure you dedicate half an hour, one hour, two hours, as necessary to each task.


As a made-up rule of thumb (made up by yours truly and I’m sure countless others), I suggest you do not allocate more than three hours in a row to any task.


Regardless of what you’re working on, you want to make sure you don’t end up burning out! Take various breaks throughout the day to create balance and stay re-freshed.


Once you have your schedule drafted, you should stick to it!


It’s all talk until you walk the walk.


Who’s ready to walk with me?


PS – for all you lazy bums out there (kidding – you’re not lazy, I’m sure you have better things to do) you can skip a couple of steps and snag my free time blocking template!



If you'd like some more helpful tips and guidance, follow me on Instagram for all things design related.